The Todoist GTD Practitioner

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A knowledge worker — often a project manager, consultant, writer, or developer — who has read productivity books and tried multiple task managers before settling on Todoist. They've built a system. It works when they use it. The failure mode is not the tool — it's consistency. They believe in GTD or a GTD-adjacent framework. They have projects, labels, and filters set up in a way that feels logical to them and would confuse anyone else. They've rebuilt the system twice.

• →Capture every commitment so nothing lives in their head instead of the system
• →Review and prioritize tasks across all contexts without it taking more than 15 minutes
• →Start every day with a clear list of what matters and end it with a cleared inbox

• —The recurring pattern of falling behind on reviews, letting the inbox pile up,
• —and losing trust in the system — then rebuilding
• —Natural language input that almost always works but occasionally misfires in
• —ways that silently create a task with the wrong date or project
• —Mobile capture that introduces friction right at the moment friction kills the habit
• —Projects that grow without pruning until they're too large to process

• A trusted system is the only thing standing between their commitments and their anxiety
• The inbox is the point of capture — it's not the place anything lives
• The goal of a task manager is to make decisions easier, not to track more

Uses Todoist Premium or Business. Has 15–30 active projects across work and personal. Uses labels for energy/context (Focus, Quick, Waiting, Someday). Has a set of saved filters — Today, This Week, Waiting — that they use as their daily views. Uses natural language input via keyboard shortcut: "call dentist next thursday at 2pm." Captures to Todoist from their phone and their browser. Syncs across 3+ devices. Has the Todoist widget on their phone home screen. Reviews it before every planning session. Has recommended Todoist to 8 people; 2 of them stuck with it.

• →Review mode that surfaces stale tasks (items not touched in 14+ days) removes the
• →"I forgot this was in here" system trust erosion
• →Natural language parsing with a preview before task creation removes the silent misfires
• →that require a correction loop
• →Project health indicators that surface when a project has no next actions
• →prompt the system maintenance behavior that prevents collapse
• →Completion streaks and consistency metrics make the habit visible in a way
• →that motivates maintenance without gamifying the work itself

Pairs with `notion-primary-user` for the task management vs. knowledge management boundary debate. Contrast with `asana-primary-user` to map the personal trusted system vs. team accountability tool distinction. Use with `calendly-primary-user` for the time-management and commitment-tracking stack.